An Tir West War XL

For merchant registration, scroll down past the attendee registration

Event Fees for 2026	PRE-REG	At Gate
Adult (age 18+)	$70	$75
With SCA Membership Discount	$60	$65
Youth (17 and under)	free	free

Site Opens for the General Populace at 12:00PM (Noon) on June 31st and closes at 3:00PM July 5th.

Registration at Gate is permitted.

Land Reservation Information for Registered Groups

Group land allotment will primarily be tied to attendee pre-registration numbers. Each encampment will need a 'Camp Master' to pre-register first and supply a camp name. All other camp members will then select their camp name from the name drop down during registration. If you intend to simply find space in Open Camping, select "Open Camping" during registration.

Camping space allotments are as follows and are the same as last year:

Individual adult Pre-Registrations received by May 26th receive 350 sq. ft. ea.
Individual adult Pre-Registrations received from May 27th through June 10th receive 300 sq. ft. ea.
Individual youth Pre-Registrations will add an additional 150 sq. ft. ea.
Registrations made between June 11th and June 20rd will not receive a land allotment in Group Camping and will be assigned to Open Camping.

If you have a specific need for more land then what your groups allotment works out to be, or have any other land related questions, contact the Land Steward at Land@antirwestwar.org and we will do our best to accommodate you. As we all know, useable land shifts a bit year to year so do not expect a near final layout until the middle of June, after the site has been walked and assessed by event staff.

If you need any accommodations or have a request, please include them in the Additional Comments section of you registration

RV Reservations Information

Please include the width and depth needed to accommodate your RV in the comments section of your registration

We will attempt to accommodate RVs that would like to be near each other. Additionally, some RV slots may also have some space for an extra tent. If you would like to camp with another RV or request additional space, please include the details in the comments section of your registration. For questions regarding RV's please contact the RV Coordinator at RV@antirwestwar.org

Volunteer opportunities

Make new friends! Meet new people! We have volunteer opportunities in every facet of the event, from gate to firewatch and everything in between. For any questions, please contact the Volunteer Coordinators at Volunteers@antirwestwar.org.

Merchant Registration

Merchants should use this registration to register themselves personally for the event after completing the Merchant Registration below. Merchant Fees are $45 + $1 per frontage foot of space in the Town Square. Please include the name of your booth in the comments section of your personal registration. Personal and booth PayPal invoices will come separately. Select Merchant Camping if you are camping in your booth or camping in the general merchant camping area. If you have any questions please contact the merchant coordinator at Merchant@antirwestwar.org

For the most up to date information, please visit us at https://antirwestwar.org/ or on Facebook at https://www.facebook.com/ATWWar

Login to Register

Merchant Registration

Event Stewards: Countess Astrid of the Fjordlands and Vicountess Cempestrae i Holtasjon, eventstewards@antirwestwar.org
Merchant Coordinator: Praefectus M. Longinii. Rufus, merchant@antirwestwar.org

The Kingdoms of the West and An Tir are pleased to welcome you to An Tir West War XL!
June 30th - July 5th, 2026
Lazy J Ranch, 96029 Euchre Creek Rd Gold Beach OR 97444

New this year is that we have integrated the merchant application/registration with Castrorum. Being a new system, there are still a few things we are working out and are welcome to any constructive feedback you have. Please sent your feedback to merchant@antirwestwar.org.

Deadline: Applications must be received by June 1st, 2026!

To apply to merchant at An Tir West War add a merchant profile as part of your user profile, then complete the merchant registration found below

Your authorization to merchant is NOT confirmed until you receive an acceptance email from Praefectus Rufus and have paid your merchant fees.

This merchant registration application is for your business only. You must also register for your personal attendance at https://www.castrorum.com/atww40 to be admitted on site.

Merchant Fees are $45 + $1 per frontage foot of space in the Town Square. This year as a trial, we are also offering registration as a Wandering and/or Campsite merchant. At this time, the difference is that you will not be given space in the town square and you are NOT allowed to merchant in the Town Square area but since this is something new, we reserve the right to make changes and possibly add additional restrictions. If you wish to be a Wandering/Campsite merchant use this same application, but leave your dimension request as 0.

If you decide to pay your merchant fees by check or money order instead of PayPal, they are due promptly after submitting this application and must be post marked by June 1st, 2026. Your application will not be reviewed until a check has arrived and checks will not be deposited until your application has been approved.

For those paying with PayPal, invoices will be sent after you application is reviewed. Reviewal and PayPal invoicing is a manual process, so please allow up to 5 days to hear from us and receive your invoice.

Merchant setup will begin Monday, June 29th starting at 12:00 PM. We cannot allow anyone onsite before 12:00 PM as we need that time to lay out and finalize the site.

Merchants along with all of the general attendees must leave site no later than 3:00 PM on Sunday, July 5th.

This site does not have electricity available and cell signal is limited. There is water available at filling stations so please bring water storage and transport containers accordingly. If you are a food merchant, let us know and we will do our best to place you as close to the water supply as practical.

As this is an event with a medieval theme, we want to preserve the medieval character of the Merchants Row. Merchants shall wear appropriate SCA garb, your booths be medieval appropriate or “camouflaged”, and we ask that all merchandise for sale be of medieval character or SCA appropriate. Here is an excellent resource for suggestions on how to make modern popups look more period. Get Medieval on Your Pop-Up

Any intention to sell Alcohol must comply with county and state laws and must be listed in the Merchant Description.

Please review the site information and site rules located here https://antirwestwar.org/site-information

You need to have a fire extinguisher if there is to be any fire of any size in or near your booth.

Oregon does not have a sales tax, so all merchants are free from having to collect one

ALL MERCHANTS WILL BE JURIED BY COMMITTEE
REMEMBER: YOUR BOOTH FEE DOES NOT INCLUDE YOUR INDIVIDUAL SITE FEE

Make Check or Money Order Payable To:

“SCA Inc.; An Tir West War“

Include your booth name in the memo.

DO NOT SEND CASH!

Mail your check or money order to:

Blue Bug Bookkeeping
ATWW
2144 Westlake Ave N Suite F
Seattle, WA 98109

To cancel a vendor registration, written notification must be postmarked no later than Jun 20th, 2026 to the above address or emailed by midnight June 20th, 2026 to merchant@antirwestwar.org. Include the following information: the name of your business, and the legal name(s) of the vendor(s) wishing to cancel. Written cancellation requests postmarked after the processing deadline will be honored, but no fees will be refunded. Once a registration has been canceled, it cannot be un-canceled.

It is the responsibility of the merchant to comply with any State, Local and/or Federal requirements for the nature of their business. The SCA and/or any local branch takes no responsibility for individual merchant non-compliance and the consequences incurred from such.

The SCA cannot impart its non-profit status to any merchant at any SCA event.

BY SUBMITTING A MERCHANT APPLICATION YOU ACCEPT THE FOLLOWING MERCHANT AGREEMENT:

I, the vendor for myself and my agents, employees and affiliates, have read and understood all information and regulations relevant to vending at An Tir West War 40 and agree to abide by all rules established by the State of Oregon, the Society for Creative Anachronism, Inc. (SCA), and the Event Steward Staff of An Tir West War 40. I acknowledge that I am an independent operator and that neither I, nor my agents, employees, or affiliates have any authority to contract or incur liability for or obligation on behalf of the SCA, An Tir West War 40 or any of their agents; and will indemnify the above entities against any and all claims that may be made against them due to my activities. I assume responsibility for any claims, costs, expenses or attorney fees incurred by the SCA or An Tir West War 40 due to my activities. I agree that if anyone using my assigned Market space fails to comply with all applicable rules or any portion of this agreement, the Event Stewards and Merchant Staff may take immediate steps which, in their sole judgment, may be necessary to protect An Tir West War 40 and the SCA’s interests, including, but not limited to, the closing of the contracted selling site, removal of selling materials, removal of vendor and halting all vendor activities at An Tir West War 40 without refund of any fees to the vendor. I acknowledge that my assigned Market space is non-transferable and that use is limited to the persons listed with this agreement. I assume full responsibility for the actions of any and all persons who use my assigned space for vending, camping or any other activities. I agree that I will have removed all equipment, supplies, merchandise, and trash from my assigned space and will have paid all charges by no later than 3:00 PM on July 5th, 2026. I assume responsibility for any hauling charges or other expenses incurred for disposal and for cleanup of the Market site I occupied. I understand the definitions of wares set forth within the agreement and all booth requirements. I understand the alcohol and controlled substance policy as set forth in the site rules and agree on behalf of myself and my entire party to comply fully.